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Executive Assistant

Kampala
negotiable Expires in 4 months

JOB DETAIL

POSITIONS:          1 Position

REPORTS TO:       Chief Operating Officer

Duties and Responsibilities:

  • Acting as the point of contact among executives, employees, clients and other external partners
  • Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
  • Managing information flow in a timely and accurate manner
  • Managing executives’ calendars and set up meetings
  • Make travel and accommodation arrangements
  • Rack daily expenses and prepare or coordinate weekly, monthly or quarterly reports
  • Support & Oversee the performance of other junior staff
  • Act as an office manager by keeping up with office supply inventory
  • Format information for internal and external communication – memos, emails, presentations, reports
  • Take minutes during meetings
  • Screen and direct phone calls and distribute correspondence
  • Organize and maintain the office filing system
  • Any other roles as designated by the supervisor.

Requirements

  • Work experience as an Executive Assistant, Personal Assistant or similar role
  • Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
  • Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
  • Excellent MS Office knowledge
  • Outstanding organizational and time management skills
  • Excellent verbal and written communications skills
  • Discretion and confidentiality

Qualifications

  • Bachelor’s degree in any related field required.
  • PA diploma or certification in office management is an added advantage.

All candidates who so wish to take up this role should send their applications with detailed CVs including present position and copies of relevant professional/academic certificates to: hr@rafahgroup.com . Deadline is January 31st 2022

Uganda, Kampala

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