Human Resources & Administration Coordinator at Norwegian Refugee Council
Norwegian Refugee Council Kampala, Kampala, Uganda
JOB DETAIL
About US:
The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for refugees and internally displaced people. NRC advocates for the rights of displaced populations and offers assistance within the shelter, education, emergency food security, legal assistance, and water, sanitation and hygiene sectors.
Duties and responsibilities
- Ensure that professional recruitment practices are managed in a way that attracts and retains the highest caliber of candidates.
- HR administration with follow-up on contracts, payroll and leave.
- Ensure an appropriate implementation of NRC’s Duty of care policy.
- Ensure that staff are well managed by careful planning performance management, monitoring of contract end dates and potential gaps/development opportunities at Area Level.
- Develop a trainings and capacity building plan based on WDP (Work and Development Plan).
- Report on a regular basis to the Area Manager on all HR matters to include training and development, recruitment, employee relations, headcount and employee engagement initiatives.
- Ensure that staff costs are appropriately budgeted for the Area, liaising with the Finance department and monitoring Programme proposals to ensure that they fully incorporate staff costs.
- Ensure staff have a voice through effective communication, feedback mechanisms and employee engagement initiatives and are responded to appropriately to ensure positive employee relations.
- Technically line manage HR Staff in the Area ensuring a commitment to best practices and effective systems are in place.
- Implement NRC’s Induction (NRC WAY Plus) within the prescribed time.
Liaise with the security, Duty of Care/Staff Care/ Staff representative teams to ensure that staff welfare, health and safety are maintained at as per NRC standards. - Maintaining all Area Office staff records on HR systems /filing Tree and personnel files.
- Provide administrative support to ensure smooth operations.
- Manage inventory of office supplies; purchase supplies and equipment when needed.
Qualifications
- A degree in Human Resources Management or related field.
- Post Graduate degree is an added advantage
- Minimum of 3 years of relevant work experience from working as a HR/Admin Coordinator in an NGO in humanitarian/recovery context.
- Good knowledge to the Uganda labour laws and statutory requirements
- Documented results related to the HR Coordinator responsibilities
- Demonstrated ability to prioritize, and meet deadlines in a complex and challenging environment.
- Ability to work well under pressure with diverse teams from all backgrounds and level.
- Good communication and interpersonal skills Highly confidential and professional
Personal qualities
- Ability to lead a team
- Strong organizational and team working skills
- Knowledge of the context of Kampala and South West Refugee operations.
- A strong administrative service orientation
- Good cultural awareness and sensitivity
- Strong English writing ability and communications.
We can offer
- Job Grade 7 as per NRC Uganda approved scale
- Commencement: January 2020
- Duration: 12 months renewable subject to funding.
- Duty station: Kampala with frequent travels to field locations in West and South West.
- Shortlisting will be done on a rolling basis, candidates are advised to apply ASAP.
- Qualified female candidates are encouraged to apply.
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