About Mercy Corps in Uganda
Mercy Corps has been present in Uganda since 2006, focusing its interventions on economic and agricultural development, maternal child health and nutrition, governance, conflict management, and humanitarian response. With funding from USAID, DFID, ECHO, Sweden Government, Swiss Development Cooperation private foundations including MasterCard and Nike.
Mercy Corps has been able to work together with communities in Uganda to respond to the needs of our target population, which is focused on youth and more specifically adolescent girls. In 2017,
Mercy Corps had an impact on almost 1 million beneficiaries in Uganda through our work focusing on building resilience and enabling economic growth, improving opportunities to attain better health and nutrition, and improving governance and conflict management. All Mercy Corps interventions in Uganda are implemented in a conflict and gender-sensitive manner.
Program / Department Summary
The Internal Risks Officer assists the country program in reviewing, documenting and establishing effective financial and operational controls over the country program’s administrative and programmatic activities in its field offices and program sites.
The Internal Risks function reviews financial, operational and other management information to ensure adequate internal controls are in place to mitigate risks in compliance with laws, regulations, donor requirements and Mercy Corps policies and procedures.
General Position Summary
The Internal Risks Officer will assist the Internal Risks Manager (IRM) in reviewing, documenting and establishing effective financial and operational controls over country program’s administrative and programmatic activities in its field offices and programs sites. The Internal Risks Officer will examine, review and analyze records, reports, financial statements and management practices to ensure adequate internal controls are in place to mitigate risks in compliance with laws, regulations, donor requirements and Mercy Corps policies and procedures. .
Essential Job Responsibilities
RISK AND Compliance :
• Under the guidance of the IRM, regularly perform reviews of various transactions and supporting documents to ensure transactions are in compliance with Mercy Corps policies and procedures and grant agreements and regulations;
• For both the country and field offices, under the supervision of the IRM, perform internal control reviews of in-country processes including cash management, procurement, logistics, and stock management including food commodities, assets management. Assist in the preparation of action plans to address findings and monitor the status of action plan implementation
• Assist the IRM in the preparation of a Country Office Risk Register in conjunction with program managers and ensure quarterly updates. Assist the IRM in the development and monitoring of the entity wide Risk Management Action Plan as well as the Fraud Risk Management Action Plan.
• Assist the IRM in conducting regular anti-corruption and fraud prevention trainings to all staff.
• Stay current on the active programs and grants of Mercy Corps Uganda as well as their specific regulations and requirements. Under the guidance of the IRM, assist in the monitoring of grant-specific compliance trackers.
• As needed, assist the IRM in drafting prior approval, waiver and other compliance requests to the donor on behalf of Mercy Corps in coordination with HQ Compliance, the country Finance Manager and individual program managers/directors.
• Perform other related special projects and duties as determined and assigned by the IRM.
Corruption Incident Response
• Under the guidance of the IRM, ensure all reported incidents are reported to the HQ and logged in the Country Office Corruption Incident Register.
• Prepare and maintain the Country Office Fraud Register and Dashboard.
• Under the direction of the IRM, perform corruption enquiries and investigations to determine the facts, circumstances and scope of any allegations raised.
• Under the direction of the IRM, collect, analyze and document results of investigations and prepare investigation reports with relevant observations and recommendations.
• Ensure that all relevant evidence gathering and storage protocols are observed and that all relevant documentation is properly filed and stored.
• Perform any other duties as determined and assigned by the IRM.
• As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.
Accountability to Beneficiaries
• Mercy Corps team members are expected to support all efforts toward accountability, specifically
to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
• Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC’s policies, procedures, and values at all times and in all in-country venues.
No supervisory responsibility.
Reports Directly to Internal Risks Manager
Works Directly with: all Mercy Corps Uganda team members
Ethics and Integrity
All Mercy Corps staff members are expected to behave ethically and demonstrate the highest integrity in their professional and personal life. Mercy Corps has zero-tolerance to any form of fraud, corruption, abuse, harassment or exploitation. Any breach of our policies or misconduct will lead to disciplinary action or may lead to termination.
Job Skills: Not Specified
Knowledge and Experience
• Bachelor’s University degree in finance, accounting or a related business field is required; CFE, CPA or ACCA is a plus;
• 3 years+ related work experience with a business or not-for-profit organization;
• Strong background in investigations, accounting, compliance or internal control reviews; experience in investigations and/or auditing strongly preferred.
• Ability to work with various administrative and program levels in the organization;
Strong organizational, analytical and research skills.
• Strong communication skills-able to tailor communication to the required audience
• Knowledge of donor rules and regulations including USAID, ECHO, DFID, etc.
• Demonstrated experience in financial and operational data analysis;
The successful Internal Risks Officer will show the ability to interact effectively with international and national personnel. A demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary. A high professional standard of investigations, risk management, and ethics, as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures, is essential. The ability to take financial and other information (evidence) and present it in meaningful and impact reports is essential
Job Education: Bachelor’s University degree
Job Experience: 3 Years
Work Hours: 8
Job application procedure
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