Job Title : Office Assistant
Gross salary : Ug.Sh 1,085,175/=
Department : Human Resource & Administration
Reports to : Human Resource & Administration Manager
Key working relationships : All staff
Main purpose of the job
To provide a wide range of office support activities to facilitate efficient operation of the organization.
Key Result Areas
• Raise stores requisitions for items to be purchased.
• Check goods received against delivery note and purchase requisition form c) Check whether the goods delivered are in in good condition
• Prepare a goods received note and send it with the supplier’s delivery note and purchase requisition to
• Finance department for processing
• Record accurately all goods received stating date of delivery and value of items delivered f) Issue items from the store and ensure recipient confirms items received through signing.
• Conduct monthly stock taking and submit reports to Human Resource & Administration Manager. Ensure that the store is clean and tidy at all times.
• Dispatching deliveries to the field offices
Front Office Management
• Receive and transfer calls to intended recipient.
• Receive, welcome and direct visitors to appropriate offices. c) Receive and dispatch mails and correspondences
• Taking and ensuring that messages are passed to the appropriate staff on a timely basis
• Administration and Housekeeping
• Schedule meetings and organize all meeting venues
• Ensure effective maintenance of office equipment e.g photocopier fax machine office phones and furniture
Supervise daily and general cleaning of the office.
• Handling event coordination, both internally and externally.
• Managing general maintenance of office household equipment including dispenser, fridge cooker. Performing ad-hoc administration duties.
Person Specification and Qualification
• A Degree in Secretarial or a related field.
• Training in stores management is added advantage.
• At least two years’ work experience in a similar or related role.
• Experience working in an NGO is added advantage.
• Organisational skills
• Attention to detail
• Exceptional multitasker
• Excellent communication skills
• Strong customer service skills
• Ability to work independently
• Effective time management
• Ability to work long and unsocial hours
• High level Integrity
Expected Gross salary :Ug.Sh 1,085,175/=
Job application procedure
Kindly send your application via this Email address firstname.lastname@example.org not later than 4th February 2022.