Office Clerk at Norwegian Refugee Council
Norwegian Refugee Council Kampala, Kampala, Uganda
JOB DETAIL
The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for refugees and internally displaced people. NRC advocates for the rights of displaced populations and offers assistance within the shelter, education, emergency food security, legal assistance, and water, sanitation and hygiene sectors.
Duties and responsibilities
- Front desk contact person for the Area and Country offices
- Prepare meeting agendas, participate in meetings, and record and transcribe minutes and distribute to all staff
- Attend to phone calls, direct calls to appropriate staff and take messages
- Make accommodation, entertainment and timely travel arrangements for NRC Staff and visitors by liaising with hotels, flight operators, travel agents and taxi services as well as receiving and reviewing Travel Authorization forms (TAR) for both in country and international travels
- Process and prepare documents, such as payment request/claims for finance to review, or government forms and other related documents for Country Director / Area Manager’s signature
- Assist the logistics officers in day to day Inventory as well as Providing bidding documents and information to bidders with guidance of the logistics team
- Monitor stocks of office supplies (stationery) and order when there are shortages and issuing office consumables to the tea lady and working tools to the gardener
- Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers
- Complete work schedules, manage calendars and arrange appointments
- Communicate with service providers, visitors, employees, and other individuals to answer questions, disseminate or explain information, take orders and address complaints
Qualifications
- Minimum of a Diploma in office management or related field
- Minimum 1-year experience working at a front desk with a busy organization
- Experience from working as service support staff in a humanitarian/recovery context is an advantage
Personal qualities
- Must be fluent in English, both written and verbal
- Office Management Experience
- Excellent verbal and written Communication
- Confidentiality, Dependability and professional etiquette
- Attention to Detail
We can offer
- Job Grade: 3 as per NRC Uganda approved scale
- Contract Duration: 3 months, Maternity Cover.
- Expected Start Date: February 2020
- Duty station: Kampala.
- Travel: None expected
Shortlisting will be done on a rolling basis, candidates are advised to apply ASAP.
Qualified female candidates are encouraged to apply.
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