Reporting to: Administration Officer
Probationary Period: 3 months
Reporting to the Administration Officer, the purpose of this role is to provide high quality administration support to MSUG main office. Reflecting our values and brand s/he will be the face of Marie Stopes as they arrive and leave.
S/he will work in close collaboration with all departments and will be responsible for ensuring efficient support in running of the MSUG office, the appropriate documentation of all deliveries and out-going correspondence, effective organisation of the premises and provision of administrative and clerical support to the Administration Office.
The Office Assistant will be required to demonstrate MSUG’s core values of:
1. Client Centred: dedicated to our clients and work tirelessly to deliver high quality, high impact services that meet clients’ individual requirements.
2. Courageous: Have the courage to push boundaries, make tough decisions and challenge others in line with our mission.
3. Mission Driven: With unwavering commitment, we exist to empower women and men to have children by choice, not chance.
4. Accountable: Ownership of our actions and focus on results, ensuring long term sustainability and increasing the impact of the Partnership.
Marie Stopes International (MSI) is a global organisation providing personalised contraception and general reproductive health services to women and girls. Our local teams of professionals are passionate about the work they do in communities across 37 countries. The services we provide give a woman the power to choose when she has children so that she is free pursue her plans and dreams for herself and her family.
MS-Uganda is the Uganda branch office of MSI. In partnership with the Ministry of Health, we champion programmes that support the long-term capacity of public and private sector providers to deliver high quality FP counselling and services.
The primary responsibility of this role is to further MSI’s Global Goal: THE PREVENTION OF UNWANTED BIRTHS and its mission of ensuring every individual’s right to: CHILDREN BY CHOICE NOT CHANCE. .
• Meetings arrangements and general staff welfare
• Support office operations
• Maintain office cleanliness inside out
• Office Stationery, supplies and reporting
Knowledge skills and Attitudes
A qualification and proven experience in Office Management and support, or any other related discipline.
Minimum should be UACE certificate or its eqivqlent.
Warm and cheerful personality
Customer service orientation
Proffessional personal presentation
Demonstrated experience in a busy organisation with staff based in multiple locations
Knowledge of or ability to learn and adapt to organizational policies, systems and procedures
Ability to work with little or no supervision
A team player with good interpersonal and communication skills
Highly organised and confidential
Attitude / Motivation:
Successful performance at MS-UG is not simply defined in terms of ‘what’ people achieve, but equally is about ‘how’ people go about their jobs and the impact that they have on others. We encourage and expect all team members will demonstrate the following behaviours:
Thinking ahead and taking action to make the most of opportunities by finding the optimum solution
Thinking creatively and outside of the box so that ideas generated create a positive outcome
• Effective Communication
Communicating through active listening and good questioning techniques, using appropriate body language, ensuring information is clear and concise.
Being responsive to changing priorities and demands
• Working Efficiently
Planning, prioritising and organising work to ensure work is accurate and deadlines are met
• Sharing Information
Sharing information and knowledge whilst maintaining confidentiality
• Focus on Learning
Taking responsibility for keeping knowledge and skills updated and for seeking opportunities to develop further
Awareness and understanding of goals, vision and values and how your role impacts on this and going the extra mile to meet role requirements
Drive and determination to deliver results
Taking responsibility for appropriate decisions that you make, and the actions and behaviour you demonstrate
• Embracing Change
Openness to embracing change within the organisation and being able to adjust plans/activities accordingly
Motivation towards achieving quality results to maximise potential
• Team Player
Working as part of a team by being supportive, flexible and showing respect for each other
Job Experience: No Requirements
Work Hours: 8
Level of Education: High School
Job application procedure
To apply for the positions, Please submit your application and CV to firstname.lastname@example.org .
The deadline for applications is, 15th April 2021.