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Programme Support Assistant (3) at Alliance Forum For Development (AFOD) Uganda

Alliance Forum For Development (AFOD) Uganda, Charles Lwanga Road, Kampala, Uganda
negotiable Expired 3 years ago
This job has expired.

JOB DETAIL

DURATION: 2 YEARS RENEWABLE SUBJECT TO PERFORMANCE AND AVAILABILITY OF FUNDING.

Background: Alliance Forum for Development-AFOD Uganda is a non-profit, non-governmental organization working with humanitarian and development partners to address the needs of conflict affected population, rural and urban poor communities in Uganda to address their real needs in areas of health, nutrition, food security and livelihoods, environmental health, protection and psychosocial support, and research.

 

Main job summary: Under the direct supervision of Food Distribution Manager, the incumbent will be ssupervising and coordinating the distribution of cash and food to beneficiaries, providing information to beneficiaries.

 

Major Duties and responsibilities

  • Providing general administrative support to projects under the direction of the supervisor.
  • Providing support to the verification and litigation team at the Food Distribution Points.
  • Working with refugee leaders and different security teams at the FDP to ensure safety of beneficiaries, staff and properties.
  • Providing support to the transporters delivering food at the Food Distribution Points
  • Organizing Post Distribution Meetings at the end of each food and cash distribution
  • Working with Food Management Committees, Causal workers and porters at the Food Distribution Point.
  • Producing proposals, plans and reports.
  • Organizing and maintaining project files and databases.
  • Assist in monitoring the project budget, scheduling meetings and preparing presentations.
  • With support of the supervisor, plan, organize and monitor distribution of food and cash to the beneficiaries.
    • Facilitate the identification designing and implementing of appropriate training needs for distribution staff.
    • Any other relevant duties assigned from time to time by the immediate supervisors

    Key output

    • General administrative support provided to the project under the direction of the supervisor.
    • Verification and litigation team are well coordinated during food/cash distribution.
    • Safety of the beneficiaries, staff and properties at the Food/Cash Distribution Point is guarantee.
    • All the stakeholders in food distribution participates in the Post Distribution meeting and the minutes of the meetings are shared with the stakeholders
    • The Food Management Committees, Casuals and Porters comply with the processes and flow of food/cash distribution at the Food/Cash Distribution Point.
    • Reports cases of food fraud and loss timely with evidence.
    • Report food with questionable quality immediately before it being distributed to the beneficiaries.
    • Proposals, plans, and reports produced.
    • Project files organized and maintained project database.
    • Project budgets monitored, meetings scheduled and presentations prepared.
    • Technical queries responded to, high standard of client service maintained.
    • Duties assigned by immediate supervisors performed.

     

    Minimum qualifications & experience required.

    • Must have bachelor’s degree in project planning management or public administration or business administration with the option of project planning and management.
    • At least three years of work experience in the same project or related is required.

    Core competences

    • Skills: Computer skills in Microsoft Word, Excel and Power Point, very good communication skills, such as writing, listening and speaking, planning and negotiating and report writing skills.
    • Behavioral: Must be influential, the ability to focus on multiple tasks at the same time, very good public relationspatience and emotional intelligence.

Applying Instructions

Application: Submit your application through email to 

recruitments_ug@afodi.org

clearly stating the position, vacancy reference and location in the subject

or by hand delivery to

Kampala Head Office on

Plot 17 Charles Lwanga Road Ntinda,

Adjumani Field Office on Kelvin road,

the AFOD Moyo Office and Palorinya Base Camp, addressed to the Human Resource Officer. Include a cover letter clearly stating the position, vacancy reference, and location, CV (with 3 referees), copies of the academic qualifications/certificates. The email attachment should be a single PDF document including the cover letter, CV and academic documents.

 Only short-listed candidates will be contacted by AFOD Uganda. Qualified female candidates are strongly encouraged to apply.

Uganda, Kampala

location

This job has expired.