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Administrative Assistant at Windle International Uganda (WIU)

Windle International Uganda, Off Mawanda Road, Kampala, Uganda
negotiable Expired 3 years ago
This job has expired.

JOB DETAIL

ABOUT US:
Windle International Uganda (WIU) formerly Windle Trust Uganda is a registered INGO whose mission is to promote peace and development in communities through promotion and coordination of Education and Training opportunities for refugees and people affected by conflict. Windle International Uganda is the lead partner of UNHCR in implementing Education Projects in Uganda with close collaboration with the Government of Uganda through the Office of the Prime Minister. With funding from UNHCR, WIU seeks to recruit a suitably qualified person for the following position:

POSITION:     Administrative Assistant
LOCATION:    Field based

SCOPE OF THE WORK:
The Administrative Assistant will be responsible for supporting the day to day running of the administrative
function at field level, most notably, stores and inventory management. He/ She will perform duties related to
distribution of supplies and managing stock while working closely with both the finance and the Human
Resources Department to be able to deliver in these areas.

DUTIES AND RESPONSIBILITIES:

I. Stock keeping and Inventory Management

  • Verifying receipt of supplies Sort, organize, and store inventory in storage space
  • Package items for dispatch and delivery; follow up and endure receipt of dispatched items/ documents
  • Receive parcels and documents delivered to the Field Office
  • Report damaged or missing inventory to supervisors
  • Filing of distribution reports
  • Stack and organize stock and bulk items received in the storage area
  • Remove inventory from trucks and ensure they are properly stored
  • Update logs and documentation for inventory
  • Support the team in preparation of documentation for audits
  • Responsible for reporting minor repairs in the office
  • Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies; informing responsible persons to expedite requests for supplies;

II. Finance, Human Resource and Administration Support

    • Submit accurate stock reports to the Finance Assistant as required
    • Participate in drawing distribution plans with Programs teams,
  • Support in the payment of utility bills when instructed
  • Supports HRA in keeping up to date fuel records and log books when required
  • Support the coordination of the Logistics function as directed
  • Handle sensitive information in a confidential manner
  • Prepare for and take accurate minutes of meetings
  • Oversee and supervise the work of junior support staff
  • Maintain up-to-date employee leave records
  • Carry out administrative duties such as filing, typing, copying, binding, scanning etc.

III. General Office Administration:

  • Support other staff activities by typing, photocopying and printing documents
  • Assist in record keeping
  • Offer guidance and support supervision to the administrative staff; Office Assistant, Guesthouse
  • Attendant, Guard, Cleaner.

Qualifications and Experience

  • A Bachelor’s degree in Business Administration, Public Administration, Social sciences, or any related field
  • A minimum of 1 year’s related experience
  • Mastery of office software (MS Word, Excel and PowerPoint) is a requirement
  • Good interpersonal and public relation skills

RELEVANT SKILLS:

  • Interpersonal skills
  • Communication skills
  • Problem solving and creativity
  • Time Management
  • Demonstrated communication skills – both verbal and written
  • Affinity to teamwork and a willingness to learn
  • Proactiveness and Ability to meet tight deadlines

Applying Instructions

 

Applications must be addressed to

The Human Resource Manager,
Windle International Uganda;
P.O BOX 24230,
Kampala.

  • Submit your application (letter of expression of interest, updated CV, copies of academic documents- ALL in
    ONE document) not larger than 2MB to the email address; wiu.hr@windle.org
  • Physical Delivery of applications can also be made to

Windle International,

Uganda located on

Plot 726,
Nagawa Close- Mawanda Road,

Mulago Hill,

Uganda Plot 

Note:

Windle International Alumni who meet the requirements are encouraged to apply
Windle International is an equal opportunity employer; Females and People with disabilities are encouraged to apply.

No canvassing or lobbying will be tolerated. Individuals found to have done so will immediately be disqualified and
black listed. Human Resource Manager Windle International Uganda

Uganda, Kampala

location

This job has expired.